If your printer isn’t able to fulfill its primary function it’s easy to get annoyed. In the event that the device is malfunctioning, and it is a Multifunction Printer (MFP) that functions as a scanner as well as a copier, you’ll waste precious time in your business and productivity will be affected.
It’s enough to cause you to want to throw your hands to surrender (or to throw your printer at walls). A lot of issues can be resolved with some basic printer knowledge.
In order to help you get running as quickly and with the least amount of downtime possible, we’ve created a list of top 10 printer problems and solutions.
- Printer communication error
- The printer won’t print
- Bad print quality
- Uncertain about printer security
- My printer won’t scan
- Too many paper jams
- Prints too slow
- Printing is too costly
- I’m unable to print using the device on my phone
- Wi-Fi printing can take too long
1.Printer communication error
Before getting too far into the specific printer issues and solutions, take a look at the most effective practices that Our managed print technicians adhere to first. Be sure that the basic principles are in place prior to trying to fix common problems that arise printing:
- Is the printer turned on? Does it come with paper?
- Are all the necessary cables are connected?
- All wireless connectivity is functioning in a proper manner?
- Are you sure about the ink cartridges for your printer and toner cartridges?
- If you’ve answered these questions then you can further explore using the solutions below.
2.Printer Won’t Print
Are you receiving errors on your control panel, or do you think that your printing project is in cyberspace? While the most straightforward answer is to press the power button to restart the printer, it’s crucial to confirm that you’ve set the correct settings for printing, preferably prior to sending out more than a dozen copies of your document to a different printer in the same room.
In the event that your driver for printing supports two-way communication, you could be warned of a problem prior to you even going to print, only to discover no paper waiting in the print tray. Fortunately, these alerts usually provide you with information on what the issue is and suggest solutions to the problem. If none of the other options work then turn off your printer and wait for a couple of minutes, then restart your printer and the software.
3.Bad Print Quality
It might seem minor it’s not, but the material you print on could affect the final quality of your print. The majority of the time, the photo paper supplied by the manufacturer of your printer is less likely to have issues than standard printer paper. What’s more crucial? The printer settings must match the type of paper you’re printing.
This includes more than just making sure that the right kind of paper is picked and also deciding on the correct printing quality settings for your printed pages. Are you planning to print images for a presentation, or are they just copies of an email that you’re planning to archive? If you’re printing professional-quality images with glossy or glossy-looking paper then draft quality and simple paper settings are not enough. In addition, mixing different kinds of paper and brands within a single tray for printing could cause additional issues.
4.Uncertain About Printer Security
The majority of printers have security features that are already in place to safeguard against unauthorized access. If certain precautions aren’t implemented, hackers might use the printer to create a way to gain access to your network. The most important actions that you could take in order to stop this is to change the default password of your printer and make sure that you have installed the most up-to-date security updates. been installed.
If you’re not sure how you can do this, you can ask an IT professional and/or Managed Print Service (MPS) provider to modify your security options. They’ll make sure you have an electronic lockbox and current security settings. They’ll even enable secure printing settings to safeguard against internal security threats.
5.My Printer Won’t Scan Anymore
If an MFP isn’t scanning anymore the scanner, corrupted software usually is the villain. If you want your printer to scan once more, you must reinstall the printer software. If this isn’t working you can read the manual’s troubleshooting section or visit the site of the manufacturer to determine the specific model of printer you have. There could be an issue with the hardware that needs to be fixed or replaced.
6.Too Many Paper Jams
While the most obvious cause could be loose objects that are leaking out of the printing device, there could be many less well-known causes, such as an overfilled tray of paper or paper that was not properly inserted. Try moving the stack of paper to eliminate static and dust, then insert the paper, while keeping it in line with the guide. When you’re printing on thicker papers it is often best to manually feed each sheet of paper into the printer via the bypass tray.
7.Prints Too Slowly
While inkjet printers can be notoriously slow in drying times Laser printers may suffer from issues too. Printing draft quality prints for photos with high details could result in problems with print quality as can print in high-quality presentation be problematic for plain black and white documents.
The lower the standards for printing quality, the quicker printing will occur. Consider whether the print job you are creating is printed using duplex printing (using two sides). In this instance, it is necessary for the printer to be patient in flipping each piece of paper. If you’re looking for speed, the more simple printing settings are the better.
8.Printing is Too Expensive
Before you buy a second set of cartridges toners Consider the following factors:
- Are most of the documents you print be in draft format?
2. Do you require all the pages of your document or perhaps just some?
3. Do you think duplex printing, as well as 2-sided printing, is an alternative?
4. Are the ink cartridges designed for your device? And do they come from a trusted vendor?
If you’re buying cheaper third-party inks, clogged printing nozzles and poor quality ink are two of the most frequent complaints and always result in higher frequency ink purchases. Ensuring that all employees follow accepted printing guidelines will also help you save money. It is also possible to look into switching to paper-free digital content management (ECM) system that can manage and store documents in the cloud, which can help your business to further green efforts.
9.I can’t print from my Mobile Device
Nearly every major printer manufacturer has launched an app that allows users to connect their smartphone to your printing device to wireless print. Wireless printers don’t require Wi-Fi connectivity. It only requires an access point wireless which allows you to install the required software.
If you’re experiencing issues printing on a smartphone, or another mobile device, look for any apps and software updates to ensure that they’re compatible with the print device.
10.Wi-Fi Printing Takes Too Long
If your printer’s performance is good in connection via USB however wireless printing is incredibly slow, it’s probably an innocent bystander. it’s the method by which the print data is transferred that’s the problem. Try moving your printer and router closer to each other.
If the printer is moved closer to your router isn’t feasible, make sure that your router is equipped to print wirelessly equipped with 802.11n support, the most current firmware, and supports the 5GHz band and includes 2.4GHz. Moving to wired connections before switching returning to wireless, may sometimes be successful.
If none of these solutions work or your printer is over its life span, you should consider signing a service agreement with the next replacement. Learning how to solve printer issues is sometimes a matter of having a list of people to contact. A professional who knows your printer can help you save time and stress over the long haul. To find out more on Managed Print Services and its advantages, read the graphic below.
In the event that any of these printing issues persist It could be the right time to talk to our expert to assist with your printing problems.
Read more: The Solid Way To Fix An Epson Printer Error Code 0x97
